Hasil Pencarian  ::  Simpan CSV :: Kembali

"Penelitian ini bertujuan untuk (1) Membahas kondisi Pusat Rekod Komersial (2) Mengkaji penanganan rekod inaktif yang berfokus pada Sarana Fisik (Lokasi, Fasilitas dan Keamanan), Layanan (Penerimaan, Pengolahan dan Penyimpanan), Kontrak & Biaya serta Staf Pusat Rekod Komersial.Jumlah sampel adalah lima perusahaan yang berlokasi di wilayah Jakarta, Bogor dan Bekasi. Penelitian ini merupakan penelitian kualitatif di mana data dikumpulkan melalui metode observasi partisipasi dengan aturan researcher participant dan wawancara mendalam baik lisan maupun terekam. Dalam melakukan penelitian, peneliti melengkapi diri dengan Pedoman Wawancara dan Daftar Periksa (checklist) Kriteria Evaluasi Pusat Rekod Komersial.Hasil penelitian menunjukkan bahwa; sebagian besar sampel merupakan perusahaan modal asing dan hanya tiga sampel yang bisnis utamanya Pusat Rekod Komersial. Sebanyak 60% sampel jenis badan induknya adalah perusahaan relokasi. Satu dari lima sampel telah memiliki sertifikat ISO untuk manajemen organisasi dan juga hanya satu sample yang telah memiliki sertifikat manajemen Records Storage dari PRISM International (Professional Records & Information Services Management International).Fasilitas gedung penyimpanan beragam antara onsite dan offsite serta penerapan keduanya. Tetapi hanya satu dari lima sampel yang telah memiliki lahan sendiri. Secara umum sarana fisik yang meliputi lokasi, fasilitas dan keamanan telah mengikuti standar yang seharusnya dimiliki.Seluruh sampel menerapkan layanan penyimpanan secara lengkap (full reference storage). Secara umum kegiatan layanan yang meliputi penerimaan, pengolahan, penyimpanan dan permintaan (temu-kembali & layan-antar) telah memiliki prosedur yang jelas. Namun tingkat penguasaan staf terhadap manajemen rekod sulit diukur, karena latar-belakang pendidikan kearsipan di seluruh sampel adalah 0%, selain itu seluruh sampel memperkerjakan staf kontrak lebih banyak daripada staf tetap. Seluruh sampel juga tidak transparan terhadap biaya standar, karena beragamnya komponen biaya yang harus dipertimbangkan.Berdasarkan seluruh hasil penelitian, dapat disimpulkan bahwa belum ada Pusat Rekod Komersial yang paling ideal saat ini di wilyah Jakarta dan sekitarnya, masing-masing perusahaan mempunyai kelebihan dan kekurangan. Calon klien harus dapat mempelajari sendiri beragam standar yang relevan yang sesuai dengan kebutuhan dan melakukan inspeksi secara teliti.

---

The objectives of this research are (1) to analyze the conditions of Commercial Records Centers, (2) to examine how Commercial Records Centers manage their records, focusing on the Physical Infrastructures (Location, Facilities and Security), the Services (Accessioning, Processing and Storage), the Contract & the Cost, and the Staff.

The five records centers ("samples") have been examined are located in Jakarta, Bogor and Bekasi. This research can-led out is a qualitative method, and the data was collected through in-depth interview and participant-observation method with researcher-participant as roles.

The results of them show that most of the samples (80%) are foreign investment companies which only 60% have core business as records storage providers. Not all of samples agree on the standardization, only one out of five samples (20%) holds ISO certificate for organization management. And just one sample holds international certification on Records Storage Management from PRISM International (Professional Records & Information Services Management International).

The facilities of the storage premises vary from onsite (40%) to offsite (80%), which one sample has both facilities. But only one out of five samples (20%) owns its facility. In general, physical infrastructures (location, facilities, and security) are in conformance with the required professional standard.

All samples' services are categorized in of full reference storage. They manage active records (three samples), and semi-active as well as in-active records (all of them). Three out of five samples also manage non-paper records. In general, the samples have a clear procedure in accessing, processing & storing the records. The flexible considerations are applied to one condition to another condition. In terms of cost, there is no a "transparent" attitude towards it. The level of expertise in records management among operating personnel is difficult to examine as none of them has formal education in records management. And all samples have more contractual staff than permanent staff.

Based on the findings and its in Jakarta surrounders, it can be said that for the time being there is no ideal Commercial Records Centers exists yet. Since every company has its own pluses and minuses. It is important for the client to understand their needs and to learn a various standards relevant to their needs. Beside, to inspect the center thoroughly."

"Setiap harinya, proses dan kegiatan yang dilaksanakan oleh organisasi pasti menghasilkan dan membutuhkan arsip. Namun, tidak semua arsip baik fisik maupun elektronik bisa disimpan dalam jangka waktu yang tidak menentu. Dibutuhkan suatu kontrol penyimpanan arsip di dalam sebuah organisasi. Kontrol terhadap berapa lama arsip akan disimpan dalam sebuah organisasi dapat dilakukan melalui kegiatan penyusutan. Tanpa mekanisme penyusutan yang efektif, arsip akan menumpuk dan penemuan informasi akan menjadi sulit. Masalah penumpukan arsip ditemukan di LPDP Kementerian Keuangan RI. Tujuan penelitian ini adalah mengetahui mekanisme penyusutan arsip di LPDP Kementerian Keuangan RI. Penelitian dilakukan menggunakan pendekatan kualitatif dengan metode studi kasus. Pengumpulan data dilakukan dengan wawancara, observasi, dan kajian pustaka. Hasil penelitian mengungkapkan LPDP baru melakukan penyusutan setelah ruang arsip penuh. Arsip juga tidak langsung disusutkan, namun dilakukan alih media terlebih dahulu tanpa penilaian yang efektif. Akibat penundaan penyusutan, arsip baru terus tercipta sementara arsip yang lebih lama belum dilakukan penyusutan. Pada tahun ini LPDP baru melakukan penyusutan yang terdiri dari pemindahan dan pemusnahan, sementara penyerahan arsip statis belum terlaksana.

---

Every day, the processes and activities carried out by the organization must produce and require records. However, not all records, both physical and electronic, can be stored for an indefinite period of time. It takes an archive storage control in an organization. Control over how long records will be kept in an organization can be exercised through different activities. Without an effective differentiation mechanism, records will accumulate and information retrieval will be difficult. The archive problem was found in the LPDP of the Ministry of Finance of the Republic of Indonesia. The aim of the research is to identify the disposal mechanism at LPDP Ministry of Finance Republic of Indonesia. The research was conducted using a case study approach. Data collection was done by interview, observation, and literature review. The results of the study revealed that LPDP only done records disposal after the records space was full. The archives were not disposed immediately, but it media transferred without an effective assessment. As a result of the delay, new archives continue to be created while older archives have not been disposed of. This year the LPDP has only carried out records moving and destruction, meanwhile the permanent records handover has not been carried out."